Post: Kourweogo/Securing civil status documents: The commune of Boussé at the time of digitalization

A technical team from the general directorate for the modernization of civil status of the ministry in charge of territorial administration, stayed in Boussé from August 9 to 17, 2024. The outing aimed to provide support for the conservation and safeguarding of the municipality's civil status documents.A technical team from the general directorate for the modernization of civil status of the ministry in charge of Territorial Administration, carried out an operation from August 9 to 17, 2024, to support the agents of the commune of Boussé, to conserve and safeguard their civil status documents.According to the secretary general of the town hall, Guy Roland Nébié, the operation financed by the municipal budget to the tune of 4 million CFA francs, made it possible to reconstruct and scan a total of 1,906 registers of civil status documents, thus giving a plus to the modernization of the civil status service of the municipality.He indicated that securing civil status documents is a major concern for the mu nicipality.The secretary general of the town hall explained that archiving conditions, bad weather and the daily handling of registers are all factors which lead to the degradation and sometimes the loss of data, the reconstitution of which requires numerous legal procedures for the applicant.For Guy Roland Nébié, dematerialized archiving will offer better possibilities for protection and use of sources of civil status documents.Indeed, he said, the digitalization of civil status archives will ultimately make it possible to secure personal information relating to civil status events such as births, deaths and marriages by storing them on a digital medium.'It will therefore have the advantage of facilitating research and reducing processing times for requests for civil status documents,' maintained Mr. Nébié.The head of mission and head of the service in charge of securing civil status documents, Rodrigue Dembélé, affirmed that the process of executing the activity took place in two phases, according to'After the stage of evaluating the environment, the quantity of archives to be digitized, but also the infrastructure and computer equipment available to the town hall,' added Mr. Dembélé.The second step, he continued, consisted of ordering or restoring the contents of the different registers before moving on to the scanning phase.The head of mission also said that at the end of the work, an external hard drive containing the digitized data was made available to the municipal authorities, another copy will be placed in a file at the national level to serve as a source for d possible needs,For the future, he mentioned, the municipal administration should equip itself with suitable IT devices in order to continue the process and allow better exploitation of the copy made available to it.Source: Burkina Information Agency